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Transient Lodge Tax (TLT) Payments

About the Transient Lodging Tax
The City of Newberg collects a 9% Transient Lodging Tax.  The tax is charged on overnight stays in the City.

Definition of TRANSIENT: is any person who exercises occupancy or is entitled to occupancy in a hotel, motel, bed & breakfast, rooming house and lodging house for a period of thirty (30) consecutive calendar days or less, counting portion of calendar days as full days.
 
  • Each transient shall pay a tax in the amount of 9% of the rent charged by the operator.

  • These tax dollars are collected under the authority of the City’s Transient Lodging Tax Ordinance (Municipal Code Ch. 3.10), to be used for the promotion and development of tourism and visitor programs for Newberg.  

  • ALL Lodging providers are responsible for collecting and remitting the tax and may keep five (5) percent of the Taxable Rent to cover their costs of administration.
    • If you are an Operator that an Agent(s) collects and remits all or some of the tax on your behalf, the Operator is responsible to report the estimated amount being remitted by the Agent.
    • If an Agent collects and remits taxes on behalf of an Operator, a separate filing is required for each property address.
LODGING FACILITY REGULATIONS

All Lodging Providers must obtain a Business License and Register with the City of Newberg. This can be done through the City’s Online Licensing Portal.  The Registration is part of the Business License and must be filled out at the same time.  If the Business License is not current you will be in violation of the City Code and will incur a penalty NMC 5.05.080 .

Business License & Registration: ONLINE APPLICATION 

Requirements for Short-Term Vacation Rental Operators
To legally operate a Vacation Rental within the City of Newberg, the following requirements must be met:

1. Land Use Approval
 Before registering your Vacation Rental for Transient Lodging Tax (TLT) purposes, you must obtain land use approval from the City of Newberg Planning Division.
2. Active Business License & Registration
All Vacation Rental Operators must maintain an active Business License and Registration for the entire period the rental is in operation. If a Business License remains expired for more than one year, the associated Land Use Approval will be voided, and the Operator will be required to reapply for new Land Use Approval.


3. Annual Good Neighbor Notification
Operators are required to distribute Good Neighbor Notices to all properties within 500 feet each year.

    • The City provides a Good Neighbor Notice Template and a Map Tool to assist in generating the required mailing list.
    • A copy of the notice, mailing address list, and signed Affidavit of Mailing must be uploaded during the annual Business License renewal process.

If any of the above requirements are not met, a notice will be issued, and the Operator will have 45 days to correct all deficiencies. The Vacation Rental may not operate until full compliance is restored.  If the Vacation Rental continues to operate without meeting all requirements, penalties will be applied as follows:

    • $2,000 for the first offense
    • $5,000 for each additional offense

An offense is defined as each confirmed rental occurring after the 45-day notice period.

KEY DATES & DEADLINES
All Operators Must abide to the following Deadlines:

  • Business License Application and Registration: Must be submitted at least 15 days before starting operations.
  • Short-term Vacation Rental Business License Application and Registration: Must be submitted within 15 days of receiving Land Use Approval.
  • TLT Filings: You must file your TLT returns quarterly. Below are the filing deadlines.

SALES QUARTERS

DUE DATE

1ST QUARTER

JAN-MAR

APRIL 15TH

2ND QUARTER

APR-JUNE

JULY 15TH

3RD QUARTER

JULY-SEP

OCT 15TH

4TH QUARTER

OCT-DEC

JAN 15TH

ADDITIONAL INFORMATION

Here are some important links to keep handy:

CONTACT INFORMATION
If you have any questions or need assistance, don’t hesitate to contact the following departments:
  • Finance Department
    Phone: 503-554-7745
    Email: AccountsReceivable@newbergoregon.gov

  • Planning Division (For land use approvals and zoning questions)
    Phone: 503-538-8325
    Email: Planning@newbergoregon.gov
How do I pay for Transient Lodging Tax (TLT)?
Transient Lodging Tax (TLT)

Due on or before the fifteenth (15) day of the month following each quarter of collection. 

SALES QUARTERS

DUE DATE

1ST QUARTER

JAN-MAR

APRIL 15TH

2ND QUARTER

APR-JUNE

JULY 15TH

3RD QUARTER

JULY-SEP

OCT 15TH

4TH QUARTER

OCT-DEC

JAN 15TH


Filing Transient Lodging Tax (TLT) Payments     

You can file your TLT return with the Finance Department using our Online Quarterly Tax Filing Portal.

  • Short-Term Vacation Rentals: Payments can be made via Credit Card or eCheck through the portal.
  • All other TLT payments: Must be submitted by check:
    • made out to City of Newberg, 
    • addressed: Attn: Accounts Receivable
    • Include a copy of the invoice with Filing #
    • Dropped off at: City Hall-414 E First St.
    • Mailed to: PO Box 970, Newberg, OR  97132 


Each Short-Term Vacation Rental must have a Business License and be Registered with the Finance office within  fifteen (15) calendar days of receiving Land Use Approval.   Othere TLT Operators must have a Business License at least 15 days before starting operations.

Vacation rental/short-term rental properties (VRBO or Hotel/Motel) must receive land use approval from the City of Newberg Planning division before Transient Lodging Tax (TLT) registration  and Business License can be approved.

  1. To apply for a Business License and Complete the Transient Room Tax Registration go to the Online Business License Application
If you have any questions, please feel free to call or email Accounts Receivable department at: (503) 554-7745 or Accountsreceivable@newbergoregon.gov

Marijuana & Marijuana-Infused Products City Sales Tax Payments

About the Marijuana & Marijuana-Infused Products City Sales Tax
Every person who sells marijuana, medical marijuana or marijuana-infused products in the City of Newberg is exercising a taxable privilege. The City of Newberg imposes a tax upon the retail sale of marijuana and marijuana-infused products.

  • Purchasers without an Oregon Medical Marijuana Program (OMMP) card shall pay a tax of 10% of the gross sale amount to the seller.
  • Sellers are responsible for collecting the tax and may retain five (5) percent of all taxes due to cover administration costs.
These tax dollars are collected under the authority of the City's Tax on Sale of Marijuana and Marijuana-Infused Products Municipal code Chapter 3.40.

REGULATION OF DISPENSARIES

Licensing the Business

The sellers must register and comply with State of Oregon Laws and obtain a Business License when conducting business in the City of Newberg.

Provisions for Operations

Zoning provisions for marijuana business operations in the City of Newberg are listed in the municipal code NMC 15.305.020 & NMC 15.3005.030. The most commonly requested information is summarized below:

  • Operating hours limited to the hours between 9:00 a.m. and 8:00 p.m.
  • Location of premises. Recreational processor, wholesaler or retailer, or medical marijuana processor and wholesaler premises are not allowed within 1,000 feet or less, in any direction, of the real property comprising a public park, a public elementary or secondary school - including private or parochial elementary or secondary schools - teaching children.
How do I pay my Marijuana City Sales Tax?
 Marijuana City Sales Tax Payment The City of Newberg imposes a tax upon the retail sale of marijuana and marijuana-infused products.
Purchasers without an Oregon Medical Marijuana Program (OMMP) card shall pay a tax of 10% of the gross    sale amount to the seller.

The seller is responsible for filing and paying the City of Newberg marijuana tax. 

Due on or before the fifteenth (15) day of the month following each quarter of collection. 

SALES QUARTERS

DUE DATE

1ST QUARTER

JAN-MAR

APRIL 15TH

2ND QUARTER

APR-JUNE

JULY 15TH

3RD QUARTER

JULY-SEP

OCT 15TH

4TH QUARTER

OCT-DEC

JAN 15TH

 

Filing Gross Earnings & Making Payments     

File your Gross Earnings with the Finance Department using our Online Quarterly Tax Filing Portal.

  • All Payments Must be submitted by check:
    • Made out to: City of Newberg, 
    • Addressed: Attn: Accounts Receivable
    • Include a copy of the invoice with Filing #
    • Dropped off at: City Hall-414 E First St.
    • Mailed to: PO Box 970, Newberg, OR  97132 

 

If you have any questions, please feel free to email Accounts Receivable department at          Accountsreceivable@newbergoregon.gov
                                       

Accounts Receivable Invoice Payments

Have you received an invoice from the Accounts Receivable department?
The only accounts currently billed through Accounts Receivable are as follows:
  • Septic Waste Usage
  • Fuel Usage
  • Hydrant Meter Rental/Usage
  • False Alarms (NDPD)
  • Broker Lien Search Usage

Options to pay Invoices:

ONLINE:
Click the 'Pay Invoice' button below, then click 'Accounts Receivable' in the menu on the right side of your screen.  You may need to register for an account using your email address and password.  Then, click on 'Add Customer Number' button.  The Customer Account number is on the invoice, for example '05-XXXXXX'.  You will also need to know the amount of your last payment.

Pay Invoice

US MAIL:
City of Newberg
Accounts Receivable
414 E First Street
PO Box 970
Newberg, OR  97132

If you have any questions, please feel free to call or email Accounts Receivable department at: (503) 554-7745 or Accountsreceivable@newbergoregon.gov